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Convention Save the Date

Human Resources

Sample Administrator, Annuity, Bus Driver, Coach and Teacher Contract Forms

The following forms are available as Microsoft Word documents.  Copies are available in quantity at no charge to IASB members, or if you prefer PDF files, please contact the IASB office, 1-800-795-4272, or e-mail Pat Bunte, IASB human resource services specialist. 

Teacher Contract Forms

Agreement to Extend Probationary Teacher's Contract  

Contract with Teacher 

Agreement to Modify Teacher's Continuing Contract 

Extracurricular Contract with Coach 


Nonteaching Coaches Contract

Nonteaching Coaches Contract 


Administrator Contract Forms

Addendum to Probationary Administrator's Contract 

Sample Contract with Administrator 

Sample Contract with Superintendent 

Interim Superintendent Contract


Bus Driver Forms

The Iowa Department of Education's Web site contains more information regarding transportation.
         Regular Bus Driver Contract

Note: As with all personnel matters, be sure that legal counsel reviews your contracts. 

Descriptions of IASB Sample Administrator, Annuity,  Coach, Teacher Contract Forms

Following are descriptions of the various IASB teacher and administrator contract forms available from IASB, either online above, or in print via an IASB manual (where noted). Please read these descriptions carefully. If you have questions, contact Pat Bunte, IASB personnel services specialist, 1-800-795-4272.

Teacher/Coach Contract Forms

1. Addendum to Probationary Teacher’s Contract. (Rev. 2/2007) This is an addendum to be attached to each probationary teacher’s contract at the time of hiring unless probationary status is being waived. Paragraph 9 of the Contract with Teacher should be completed to state, "See Addendum to Probationary Teacher’s Contract attached hereto and incorporated herein by reference." For teachers hired for the 1998-1999 school year and in the future, there is a three year probationary period. Teachers who have successfully completed a probationary period in another district are only required to serve a one year probationary period. (Iowa Code § 279.19) The board of directors may waive the probationary period for any teacher who previously has served a probationary period in another school district. The board may extend the probationary period for an additional year with the consent of the teacher, and this addendum has a place where the teacher can indicate such consent. This consent should be sought only where evaluations or other factors warrant obtaining such an extension. It should not be automatically sought in each case. The teacher’s consent to extend the probationary period for an additional year should be obtained prior to April 30.

2. Contract with Teacher. (Rev. 2/2007) To be used in duplicate for teachers entering the system for the first time or for all teachers in a newly organized school district.

3. Agreement to Modify Teacher’s Continuing Contract. (Rev. 7/2010) A short form to be used in duplicate for all teachers who remain in the system. It sets forth the agreement between the teacher and the board on any modification of preceding contracts and is all that is necessary for holdover teachers. This modification form, together with the original contract, constitutes a new and binding contract for the ensuing year. If your district is newly organized to be effective July l, 1996, you cannot use this form and must execute a new complete long form.

NOTE: All contracts for continuing teachers: The law states as follows: "279.13 - …a contract shall not be offered by the employing board to a teacher under its jurisdiction prior to March 15 of any year…A teacher shall not be required to return a contract to the board or to resign less than twenty-one days after the contract has been offered…The contract shall be signed by the president of the board when tendered…."

4. Extracurricular Contract with Coach. (Rev. 2/2007) All extracurricular interscholastic athletic coaching contracts are required to be on a separate contract form for each coaching position. All interscholastic athletic coaches must possess at least an authorization to coach. Non-athletic, non-interscholastic "coaches" such as the drama coach, band director, yearbook sponsor, athletic director, and intramural basketball coaches, are not required by law to be offered a separate contract. The separate coaching contracts covered by the Iowa Code Section 279.19A, described above shall initially be offered at the same time as the teaching contract for all individuals employed in your school district. The individuals receiving a separate contract covered by the above provisions have 21 days to return the document or resign the position. The non-athletic, non-interscholastic coaching positions may be dealt with as in previous years. Additional information concerning separate contracts may be found in IASB Special Report #1985-2.

IMPORTANT NOTICE: Extracurricular Athletic Coach Contract Termination Forms: If only the coaching contract is being terminated, a separate termination form must be used for each coaching contract to be terminated. However, if the teaching contract is terminated, extracurricular athletic contracts with the teacher are automatically terminated.

Termination timelines and procedures should be carefully reviewed with legal counsel.

Teacher/Coach Termination Forms

a. Notice and Recommendation to Terminate Contract. (Iowa Code Section 279.15) This is the notice which must be given to the licensed employee not later than April 30 that the superintendent will recommend in writing to the board at a regular or special meeting of the board held not later than May 15 that the employee’s continuing contract be terminated effective at the end of the current school year. This notice must be personally delivered to the employee or mailed by certified mail. The notification is complete when received by the employee. If the employee does not receive this notice on or before April 30, the termination is ineffective. A notice of immediate termination may, however, still be given to the teacher pursuant to Iowa Code Section 279.27. The notice of termination, pursuant to Iowa Code Section 279.15, must be given at or before the time a written recommendation is given to the board. The notice and recommendation must contain a short and plain statement of the reasons for recommending termination of the contract, and those reasons shall be for just cause. (See: IASB’s Licensed Employee Contract Procedures Manual, Sample Termination Form A1 for teachers; Sample Termination Form A9 for interscholastic athletic coaches. The provisions of Section 279.19A also apply in the termination procedures of a coach’s extracurricular contract.)

b. Recommendation to the Board of Directors to Terminate Contract. (Iowa Code Section 279.15) The written recommendation should not be sent to the board until the employee has received the written notification. The recommendation of the superintendent must be given to the board at a regular or special meeting of the board held not later than May 15. (See: IASB’s Licensed Employee Contract Procedures Manual Form A3 for teachers; sample form A11 for interscholastic athletic coaches. The provisions of Section 279.19A also apply in the termination procedures of a coach’s extracurricular athletic contract.)

c. Notice of Termination of Continuing Contract. Effective at the end of the current school year. (See: IASB’s Licensed Employee Contract Procedures Manual, Sample Termination Form A5 for teachers; Sample Termination Form A13 for interscholastic athletic coaches.)

d. Notice and Recommendation to Terminate Contract. (Effective immediately, pursuant to Iowa Code section 279.27.) For an immediate discharge at any time during the contract year for just cause. In most cases, this notice should be used for a mid-year termination only. This notice is not complete until received by the employee, and the notification may be mailed by certified mail or personally delivered to the employee. Personal delivery of the notice is recommended since the notice is not complete until received by the employee. The notice must contain a statement of reasons which shall be for just cause. (See: IASB’s Licensed Employee Contract Procedures Manual, Sample Termination Form A6 for teachers; Sample Termination Form A14 for interscholastic athletic coaches. The provisions of Section 279.19A also apply in the termination procedures of a coach’s extracurricular athletic contract.)

e. Recommendation to the Board of Directors to Terminate Contract. (Pursuant to Iowa Code section 279.27). This is the recommendation that would be given to the board following delivery of the notification for a mid-year termination for the preceding form. The recommendation must be given to the board at a regular or special meeting held not more than 15 days after the Notice and Recommendation to Terminate Contract has been given to the employee. (See: IASB’s Licensed Employee Contract Procedures Manual, Sample Termination Form A7 for teachers; Sample Termination Form A15 for interscholastic athletic coaches. The provisions of Section 279.19A also apply in the termination procedures of a coach’s extracurricular athletic contract.)

f. Notice of Termination of Continuing Contract. (Pursuant to Iowa Code Section 279.27.) This notice would be given to the employee following a determination by the board following a hearing, or acting upon the superintendent's recommendation that the contract be terminated. (See: IASB’s Licensed Employee Contract Procedures Manual, Sample Termination Form A8 for teachers; Sample Termination Form A16 for interscholastic athletic coaches. The provisions of Section 279.19A also apply in the termination procedures of a coach’s extracurricular athletic contract.)

g. Proof of Personal Service. This form should be used if Notice and Recommendation to Terminate Contract is personally delivered to the employee, or if any other notice given under the termination procedures is personally delivered to the employee. This form should be completed by the person who delivers the notice to the employee and can be attached to a copy of the notice being given. In the event that notice is sent to the employee by certified mail, return receipt requested, and the deadline service of April 30 is approaching and the certified mail receipt has not been received, the school district should proceed to make personal service of this required notice to the employee and use the Proof of Personal Service form. (See: IASB’s Licensed Employee Contract Procedures Manual, Sample Termination Form A2 for teachers; Sample Termination Form A10 for interscholastic athletic coaches.)

h. Notice of Time, Date and Location of Private Hearing. This is the form to notify the employee of the time, date and location of the hearing pursuant to Iowa Code Section 279.15. (See: IASB’s Licensed Employee Contract Procedures Manual, Sample Termination Form A4 for teachers; Sample Termination Form A12 for interscholastic athletic coaches.)

Contract Forms for Use with Annuity

1. Suggested Guidelines for Board Resolution. (Rev. 1/1978) This form is designed as a guideline example of a board resolution necessary to establish, as a matter of local district policy, the practice of honoring requests for employee tax-sheltered annuities. Once put on the books of the district, the guidelines continue until rejected or changed by future board action.

2. Authorization to Purchase Annuity Contract or Custodial Account. (To purchase an insurance annuity) (Maximum Contribution Rev. 4/2007) This form should be used for any contracts with (a) a new employee of the school district who is requesting the purchase of an annuity contract or custodial account and (b) any employee previously in the system who is requesting the purchase of an annuity contract or custodial account. This request is the employee’s written contractual authorization stating the amount by which the employee’s salary will be reduced and paid toward the purchase of either an annuity contract or a custodial account; designating the Company selected by the employee as the issuer of the annuity contract or the custodian of the custodial account; and authorizing the school district to apply the designated amount of salary reduction toward the purchase of an annuity a contract or custodial account. This request should be used for any teacher or administrator, including a superintendent, making elective (or "salary reduction") contributions to a tax-sheltered annuity contract or custodial account in accordance with section 403(b) of the Internal Revenue Code of 1986, as amended, even where there is other language in the employee’s contract. For the authorization to take effect, the employee must properly complete and return the Authorization form to the school district.

The employee’s contract should be prepared on the regular contract form, showing the employee's salary payable before reduction of the employee’s salary for contributions to the annuity contract or custodial account. If the employee requests more than one annuity contract or custodial account, a separate Authorization must be completed for each. For more information on annuities see IASB’s Policy Primer, Tax Sheltered Annuity Plans, Volume 9, Number 8, October 30, 1996.

Administrator Contract Forms

1. Addendum to Probationary Administrator’s Contract. (Rev. 2/2007) This is an addendum to be attached to each probationary administrator’s contract at the time of hiring unless probationary status is being waived. Paragraph 13 of the contract with administrator should be completed to state, "See Addendum to Probationary Administrator’s Contract attached hereto and incorporated herein by reference." A probationary administrator is an administrator in the first two consecutive years of employment in the same school district. The board of directors may waive the probationary period for any administrator who previously has served a probationary period in another school district. The board may extend the probationary period for an additional year with the consent of the administrator, and this addendum has a place where the administrator can indicate such consent. This consent should be sought only where evaluations or other factors warrant obtaining such an extension. It should not be automatically sought in each case. The administrator’s consent to extend the probationary period one year should be obtained prior to May 15 of the second year of employment.

2. Sample Contract with Administrator. (Rev. 2/2007) This is a form of administrator’s contract which will comply with the provisions of Iowa Code Section 279.23. A contract shall not be tendered by the board to an administrator prior to March 15, and a contract shall not be required to be signed by an administrator and returned to the board in less than twenty-one days after being tendered. Remember that an administrator’s contract is governed by the provisions of section 279.23 and not by the provisions of section 279.13. Also, the termination procedures that apply with respect to administration as contained in the Iowa Code, Section 279.24 differ substantially with the procedures that apply to teachers. Administrators include school superintendents, assistant superintendents, principals, assistant principals, other supervisors as defined under the provisions of Iowa Code section 20.4, education directors in school districts and AEAs, and other certified school supervisors employed by AEAs.

Principals, after serving at least nine months, may be employed for a term not to exceed two (2) years. Again, the first contract to a principal would have to be for one year. After the principal has served nine months, if the board decides to give an extended year’s contract, then a two-year contract could be given.

3. IASB Sample Contract with Superintendent. (Rev. 2/2007) Contracts with superintendents may be for a term not to exceed three (3) years. The board’s initial contract with a superintendent, however, may not exceed one year if the board is obligated to pay a former superintendent under an unexpired contract.